Undersecretaries Helper Secretaries Bureau and Provider Manager Local Directors Schooling Department Superintendents Open Public Basic and Additional Universities Mind Others Alarmed

Undersecretaries Helper Secretaries Bureau and Provider Manager Local Directors Schooling Department Superintendents Open Public Basic and Additional Universities Mind Others Alarmed

1. The team of Education (DepEd) fears the enclosed information on move of Learners’ School files, which build standard tasks and practices to the need, and release of learners’ Form 137 (long lasting track record) and type 138 (Report credit) in every public educational institutions all over the country.

2. This plan is designed to guarantee the smooth and successful requesting and releasing of students’ university reports without inconveniencing the students and mom.

3. All DepEd Orders and other related issuances, foibles, and arrangements, which can be contradictory with this insurance policy, are generally hereby repealed, rescinded, or modified as required.



I. Reason

There have been two fundamental university documents that visually show the learner’s visibility and scholastic and extra-curricular standings: kind 137, referred to as Permanent tape, which contains the learner’s visibility and traditional scholastic track record, and Form 138 as well as the document credit which shows the educational overall performance of a learner in specific university yr. DepEd Purchase Number 8, s. 2015, the class review strategy, provided the guidelines of the help and advice as contained in Forms 137 and 138.

Form 138 was distributed to marks 1 to 10 students every end of the grading years while Grades 11 to 12 will get it every close session. At the conclusion of the college spring, type 138 is a required file for a learner enrolling to the next cattle degree since it furthermore suggests the learner’s marketing level. However, school authorities request asexual dating review the making of version 137 of levels 1 to 12 learners who shift to some other class or cross over from basic to second.

Into the absence of certain methodologies, the procedure of requesting and delivering of formal class data of learners differs per class. This approach shall create the procedures for used with the university in dealing with the learner’s class documents as soon as students register, move facilities, and request pertinent documentation for other relevant requirements.

Two. Range regarding the Rules

Our purchase aims to create standard processes plus methodologies into the request additionally launch of learners’ create 137 (fixed tape-record) then Form 138 (Report Card) overall schools and Schools Division Offices (SDOs) nationwide.

III. Definition of Terminology

  1. Form 137 (Permanent history) – permanent class student tape revealing the historic educational and co-curricular record of the student
  2. Form 138 (document credit) – document featuring the educational results of a student in a given school 12 months
  3. Receiving class – the school requesting for any long lasting registers of a moving learner
  4. Coming class – the institution publishing the long-term records of a moving student

IV. Rules Statement

The section hereby build the normal steps and protocols in requesting and delivering of learner’s school record. This device abides by the DepEd’s eyes, mission and core standards and signs up for the axioms of:

a. Free, premium basic studies;

b. Clearness and responsibility;

c. ease of access and timely launch of students’ college records; and

d. Security and privacy of students’ records.

Directions on Learner’s Faculty Record

This coverage describes the typical protocols into the move of students’ university registers. This coverage knowledge the procedures in requesting the long-term faculty registers (kind 137) for a simple yet effective transfer of files without inconveniencing mom and dad and the students.

To guarantee the effective release and transfer of students’ class documents, below will be noticed:

a. The shift of information of students must made simple and fast without encumbering the students and father and mother. But this absolutely will not just jeopardize the confidentiality and safety of school documents.

b. acquiring schooling shall get all long-lasting data (version 137) of incoming students before the terminate of earliest grading time period. For transferred-in students during the class spring, transport of documents will probably be anchored four weeks (30) from the first-day of faculty presence.

c. Learners and/or the company’s mothers or guardian aren’t permitted to hand-carry the long-lasting lists (kind 137) with the obtaining faculty.

d. Just in case of unavailability of version 137 caused by circumstances beyond our controls, the state on promos (college Form 5) can be employed as substitute, you’ll find during the schooling department workplace (SDO).

age. The student Critical information technique (LIS) shall be utilized as system for the ask and launch of learner university lists; therefore the deal shall stringently generally be between the obtaining and originating universities just.

The next surgery must followed to help the need and release techniques:

A. School-to-School Transport of Version 137

The majority of transaction on move of learner’s university report usually happen during enrolment cycle and following gap of sessions. To support the smooth and quick send of records, the flowchart below portrays the entire process of demand and discharge of students’ Form 137between the receiving faculty and coming university;